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3 ways to ensure data safety

Proper data storage is at the center of the success of most modern companies. Keeping information orderly and in its place is a vital part of modern business, and yet many organizations don’t realize data’s importance. These administrators focus on other IT goals, allowing their systems to lapse into disrepair.

Allowing for the destruction of important data simply isn’t an option, and companies need to take steps to improve their ability to keep this information secure. As such, let’s take a look at the top three methods of ensuring data safety:

1. Backup your mission-critical data

Before doing anything else, IT officials must first implement a solid backup routine into their regular operations. Backup is the first line of defense against catastrophe, allowing the organization to bring back an exact copy of the information that was lost. If you have a less-than-perfect backup routine, or none at all, it’s probably time to consider an upgrade.

That said, there’s more to this subject than simply having a copy of important information on-hand. Many backup experts recommend placing data in multiple locations in order to decrease the chances of losing it. This is called geographic diversity, and it’s important because of the nature of major disasters.

A natural event such as a tornado is going to destroy massive swaths of land in a specific area. A company’s office can easily be toppled by such a destructive force, which would instantly destroy any data stored within the facility. If backup data is stored on-site, or in a separate location nearby, there’s a good chance that it will also be destroyed. Companies looking to avoid such a scenario should therefore look to increase the spread of their mission-critical files

A primary copy and a backup may be housed within the office, but a third copy should also be kept at another location, accessible through the Internet. Cloud-based backup is a vital part of data security, and any company without such a procedure should seriously consider implementing it.

2. Invest in a disaster recovery plan

That said, backup is only the first step in ensuring the safety of your data in the event of a disaster. Although a solid disaster recovery solution has a lot of uses in the event of a disruptive event, a section of the procedure should definitely touch on data security. Specifically, the plan needs to discuss how the organization is going to get key employees the information they need without allowing for outside bodies to view it. Founding partner of SecurityCurve, Ed Moyle,  knows all about this problem in the current business landscape.

“You need to get folks access to the data if they need it, but you also need to prevent unauthorized access,” says Moyle. “That’s where a lot of organizations fall down.”

As Moyle points out, many organizations are keenly focused on bringing systems back to working order following a disaster, and this often translates to a lapse in security judgments. These kinds of events are incredibly stressful, which is why it’s important to plan for data security within a disaster recovery solution. Employees and administrators alike need to know what is required of them in order to ensure a level-headed approach to the safety of company information.

3. Remotely delete data on lost/stolen devices

Although many company leaders focus on outside threats to data safety, the sad reality is that internal employees sometimes cannot be trusted. A survey conducted by security firm Clearswift found as much when interviewing more than 4,000 IT workers from around the world. The report found that around 35 percent of workers would sell company information “if the price was right.” The type of data they would sell ranges from customer credit card data to the organization’s own financial information.

While having more than a third of the workforce willing to betray the trust of their employer is certainly disheartening, the real problem found within the survey has to do with how much these people are willing to take. The report discovered that 3 percent of employees would sell out their company for $155. Considering how much profit someone could make off of certain kinds of data, this abysmally small number should worry even the most confident of managers.

That said, there’s a pretty simple solution to this problem. Being able to remotely delete information off of specific machines allows administrators the control they need to ensure data safety. If an employee were to leave the company with a grudge, officials can easily destroy the data contained on his or her computer before the worker can do something drastic. In fact, UbiStor’s SafeStor EndPoint Protection even lets administrators set a time trigger for data deletion, a great tool that can allow a leaving employee access to important information right until they move on.

Data security is too important to be left flapping in the wind. Company leaders need to take a hands-on role in the safety of their business’s information if they want to be successful in the long run.

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